Features · Groups and agencies
Weddings, teams and companies with a negotiated rate are managed like any other reservation: you do the rooming list, check in the whole group at once and invoice the group or per room, with invoicing on credit terms.
How it works
The PMS treats a group or a company as just another workflow, not as an exception to be resolved by hand.
Weddings, teams or companies are managed as a single block with their breakdown by room.
Check-in, check-out and change of dates for the entire group, with conflicts resolved on the fly.
A joint invoice to the company or one per room, with invoicing on credit terms and bulk download.
Group reservations
You group or ungroup reservations, see the breakdown by room, and process the check-in or check-out of the entire group at once. Conflicts—an uninspected room, a guest without an ID document—are resolved on the fly.
Resize group
You lengthen or shorten the group in one operation. The wizard only applies the change to eligible rooms – same room type, dates, channel and rate – and checks that each unit has free nights.
Companies and agencies
You add the tax details of the company or agency on the spot and the reservation is linked to the contract. The invoice can be on credit terms and the channel origin is recorded for your reports.
Group billing
You issue a joint invoice to the company or one per room, depending on what the client requests. And you download invoices in bulk: up to 200 in a single ZIP from the invoice report.
What is no longer an exception
Typical requests from a wedding planner, a team or a company, resolved without treating the group as a special case.
Billing
“Can you invoice everything to the company?”
You issue a joint invoice to the account holder or one per room, on credit terms if there is a contract.
Arrival
“Forty of us arrive at five”
Group check-in processes all rooms in one operation; any conflicts are flagged so you can resolve them.
Change of dates
“We're staying one more night”
Resize Group applies the change to eligible rooms and reviews prices before saving.
Agencies
“We booked through the agency”
The account holder can be a company or an agency, with tax details created on the spot and the origin recorded for your reports.
Account
“How much has each room spent?”
The group maintains the breakdown by room with consolidated totals, and invoices are downloaded in bulk.
Groups and B2B, in depth
From the group of 40 rooms to the company with a negotiated rate: the PMS treats it as another flow, not as an exception.
Keep exploring
FAQ
Common questions before requesting a demo.
Hotelgest in figures
+4M
reservations managed in Hotelgest
cumulative · as of July 2026
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