NewHotelgest 4.0 is here.
Hotelgest

Hotel PMS

A hotel PMS to run your daily operations.

Reservations, online check-in, payments, housekeeping, invoicing and reports in the same PMS. Fewer repetitive front-desk tasks and more control over every stay.

See what's included

Hotel PMS

Reservations, planning and operational control in the cloud and mobile app, in real time.

Reservations with promotions

Packages with accommodation, board and items included: breakfast, dinner, cava, spa or experiences.

Scanner

Capture ID cards, passports and official documents from the mobile app, with data ready for the front desk and the authorities.

WhatsApp templates

Customizable messages for check-in, payments and coordination with the guest.

Payments, billing and POS

Payments, proformas and daily invoicing with a virtual POS connection included in the base plan.

SES Hospedajes

Automatic submissions to SES Hospedajes, Mossos and Ertzaintza.

Rates, promotions and restrictions

Prices, policies and restrictions from the Core. Reception and management aligned on the same strategy.

Restrictions from planning

Create minimum stays, sales closures or per-channel rules directly from the calendar.

Dynamic pricing

With fixed prices you give away your high-demand nights. Hotelgest connects to your hotel's revenue tool to apply dynamic pricing based on demand and occupancy.

Production and occupancy reports

Clear data to decide, without parallel sheets outside the system.

Clients, roles and notifications

Customer history, permissions per user and configurable notifications for reservations, payments, online check-in and doors.

Also in the Core

  • PMS cloud and mobile app with real-time synchronization
  • Multilingual for international teams
  • Integrated help center with support and documentation

Native add-ons

Expand without leaving the ecosystem.

Booking engine, guest WebApp and Housekeeping. Native to Hotelgest, you activate them according to how you work and they connect to everything else automatically.

Booking engine

Sell directly from your website. No OTA fees, with integrated availability, rates and payments.

Housekeeping

The team knows which room is next, which checklist to complete and when it can be marked as inspected.

Guest WebApp

The guest's WebApp, which they access from their mobile phone without downloads: online check-in, payments, keys or PIN, guides and communication. Nothing to install.

Integrations

Integrations Store

Channel, CRM, accounting, revenue, POS, access and the catalog of partners connected to the PMS. Same reservation, same data, no custom development.

Channel Manager

Availability, rates and restrictions synced with OTAs from the PMS, in real time, to reduce the risk of overbooking to a minimum.

Revenue

RMS connected to the PMS to align rates with occupancy and season. No manual editing.

Digital keys

Access by PIN or RFID with Salto, TTLock and Danalock. It is activated with the reservation.

CRM

Clients, history and communication connected to the reservation.

Accounting analytics

PMS transactions turned into journal entries, with export to Sage, Holded, A3 and SAP.

POS Restaurants

Restaurant charges connected to the room. No manual reconciliation.

POS SPA

SPA charges connected to the room. No manual reconciliation.

Store

Activate locks, gateways, CRM, RMS and more integrations.

Connected revenue

Dynamic pricing with your revenue tool.

With a fixed price all year round, you give away the nights of high demand and leave rooms empty when it's slow.

Hotelgest connects to your hotel's revenue tool. It calculates the price based on demand and Hotelgest receives it in your rates, with no separate spreadsheets and no editing the calendar by hand.

  • Connected to your tool

    The revenue tool is purchased separately; Hotelgest sends it your reservations and receives its prices.

  • Reads your real data

    Takes your occupancy and your lead time from the PMS itself.

  • Sends the price to your channels

    The price received is sent on to your connected channels.

More production

The price follows your real demand

Your revenue tool raises it when demand is high and fine-tunes it to fill rooms, without touching the calendar by hand.

PriceDemand
MTWTFSS

Area 01 · Reception and guest

Less desk work. More control.

From the reservation link to the open door: the guest moves forward on their own from their phone and your team supervises from the PMS.

Reception and guest

Check-in takes care of itself. Before arrival.

The guest opens a link, without downloading anything: document, selfie, signature, payment and keys from their mobile. Reception only supervises.

  • Automatic document reading
  • Selfie with liveness check
  • Digital signature
  • Payments and security deposits
  • Keys or PIN
See Autonomous reception
Online check-in3 of 4
DocumentID read
DetailsComplete record
SelfieVerified
Signature

Reception and guest

You capture once. You comply with everything.

The guest registration goes out automatically to SES, Ertzaintza, Mossos or ROAT. The INE report and the signed invoices come from the same data.

  • SES · Ertzaintza · Mossos · ROAT
  • On confirmation and at check-in
  • INE for the period
  • TicketBAI · Verifactu
  • Auditable report
See SES Hospedajes
Guest registrationSES Hospedajes
Reservation recordWhen confirmingSent
Guest registrationUpon check-inAccepted
ErtzaintzaMossosROATINE

Reception and guest

The door opens at the right time.

PIN and remote opening with Salto, TTLock or Danalock. Only if payment, check-in and cleaning say yes.

  • Automatic PIN
  • Remote opening
  • Multiple doors
  • Validity window
  • Automatic revocation
See Digital keys and access
1234567890
Open door

Reception and guest

Housekeeping and reception, the same rack.

Dirty, clean or inspected: each room in its color, in real time. Touch-ups, automatic tasks and incidents without radios or paper.

  • Floor rack
  • Dirty → Clean → Inspected
  • Scheduled touch-ups
  • Breakdowns and lost items
  • Complete history
See Housekeeping

Area 02 · Reservations and direct sales

Sell and organize, no friction.

From the click on your website to the planning: reservations come in, get moved and get paid in the same place, whichever channel they come from.

Reservations and direct sales

Your website sells. No commission.

Price calendar, multi-hotel map, packages and extras with online payment. The reservation goes straight into the planning, with its origin tracked.

  • Price calendar
  • Multi-hotel map
  • Packages and extras
  • Promotional codes
  • Monei · Redsys · Paycomet
  • Widget for your website
See Booking engine

Reservations and direct sales

The entire stay, in one record.

Charges, payments, invoices, notes, guests and history within the reservation. Check-in and check-out without changing screens.

  • Items and account
  • Invoices and proformas
  • Deposits and security deposits
  • Group check-in
  • Complete history
See Reservation management

Reservations and direct sales

The calendar that runs the hotel.

You move, extend and split reservations by dragging. Unassigned ones wait in the playground and Out-In assignment balances out the day.

  • Drag & drop
  • Split and clone
  • Playground
  • Out-In assignment
  • Week and month view
  • Night mode
See Planning

Reservations and direct sales

One availability. All your channels.

Rates, allotments and restrictions synced with Booking, Expedia, Airbnb or Agoda. Reservations flow into the planning on their own, with synced availability to reduce the risk of overbooking to a minimum.

  • Booking · Expedia
  • Airbnb · Agoda
  • Stop sell · CTA / CTD
  • Bulk changes
  • Shared inventory
  • OTA virtual card
See Channel Manager
ChannelsReal time
Booking.comSynced
AirbnbSynced
ExpediaSynced
Latest reservationBooking · 2 min ago

Reservations and direct sales

40 rooms. A single reservation.

You group, check the whole group in at once and invoice the group or per room. Companies and agencies on credit terms, no exceptions.

  • Group and ungroup
  • Group check-in
  • Company or agency account holder
  • Invoice on credit terms
  • Invoice jointly or per room
  • Bulk download in ZIP
See Groups and agencies

Area 03 · Money and reports

The money, traced. The data, ready.

Every payment and every night feeds the cash register, the accounting and the reports. No double entries and no side spreadsheets.

Money and reports

Get paid wherever you want. Reconciles itself.

Card, Bizum, payment links and security deposits connected to the reservation. 3DS, tokenized card and a till that closes at zero.

  • Card · Bizum
  • Payment by link
  • 3DS authentication
  • Security deposits and pre-authorizations
  • Paycomet · Monei · Redsys
  • Daily cash
See Payments
Payment by link3DS
Reservation · outstanding balance€184.50
CardBizumApple Pay
Paid · reconciled on the reservation

Money and reports

From reservation to journal entry. Nothing to transfer by hand.

Invoices signed with TicketBAI or Verifactu, cash, journal and balance sheet. Your accountant gets the data without having to rework anything.

  • TicketBAI · Verifactu
  • Daily cash
  • Journal · Ledger and balance sheet
  • Corrective invoices
  • Holded · Sage · A3 · SAP · Siigo
See Accounting

Money and reports

You don't need more tables. You need to see what's going on.

Production, occupancy and cash are read in the PMS, with the comparison against the previous year always in view. Reception decides the shift. Management understands the business.

  • Occupancy · ADR and RevPAR
  • Daily cash
  • Map of nationalities
  • Comparison with the previous year
  • Excel · CSV
  • Permissions per report
See Reports

Productivity

Made to go fast.

Reception has no time to hunt for menus. That’s why the PMS responds to a single key, arranges itself your way and shows you each reservation’s history without leaving it.

Your dashboard. Your order.

Drag each widget by its three dots and arrange the dashboard the way your front desk works. The order is saved automatically.

⌘K. And you’re right where you wanted to be.

The command palette navigates to Dashboard, Planning, Housekeeping or Activity with a single key. Without touching the mouse.

The planning adapts to you.

Expanded view, occupancy and price within each reservation, or night mode to align the bars with the nights. You choose what to see.

Press F. We’re listening.

From any screen, the F key opens the feedback box: ideas, bugs, integrations or reports, straight to the product team.

Recognize the guest who comes back.

The guest history summarizes their confirmed and canceled reservations, their invoicing and their documents. Before they reach the front desk.

Every change leaves a trace

Reservation history records who did what and when: check-in, payments, digital keys, police submissions.

Customers

What our clients say

Real accommodations. Real results.

Manu López

I've tried several PMSs this year. After 20 years with the same one, I'm going with Hotelgest. I don't regret switching.

Manu López

Los Veneros Complex

Hotel Terradets

We greatly reduced manual work at reception. Now we know in real time which room is free, which guest is arriving and which payment is pending.

Hotel Terradets

Rural hotel

Can Domo

We used to lose hours reconciling calendars and chasing payments. Now Hotelgest does it all by itself and we can focus on our guests.

Can Domo

Boutique hotel

When you look at the Planning, you can easily tell where each booking comes from and keep everything better organized.

Can Solé

Boutique hotel

MyFlats

The biggest change wasn't technological. It was that we stopped firefighting and started managing with a clear head.

MyFlats

Tourist apartments

Chaima y Anna

We've automated check-in and reception has a much lighter workload. Everything is centralized, with fewer day-to-day errors.

Chaima y Anna

Xalet de Prades

Plácido y Grata

Our guests check in from their phones before they arrive. The experience has improved and we've saved time.

Plácido y Grata

Boutique hotel

Sa Voga

We have been with Hotelgest for 10 years, since day one. We have not changed because we have never found anything better: it is always up to date and solves the real problems of hotels large and small.

Sa Voga

Rural accommodation

Doña Elvira

Since we started using Hotelgest, reception runs much more smoothly. No-shows have dropped quite a lot and we're finally making decisions based on real data.

Doña Elvira

Boutique accommodation

Calculate it

Hotelgest calculators to give you an idea

We calculate the cost based on the capacity of your property: apartments, rooms or beds. Choose your property type and instantly see your personalized quote with our calculators.

Hotel calculatorApartment calculatorMulti-property calculatorHostel calculator

Next step

Let's see your operations within the PMS.

In the demo we review your type of accommodation, channels, reception, payments and reporting to show you Hotelgest with your own case, not with generic slides.

Talk to the team

FAQ

Frequently asked questions

Common questions before a PMS demo.

Personalized demo

Ready to lighten your front desk?

We'll show you Hotelgest with your real operations: bookings, payments, access and reports in a single flow.

Talk to the team

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